We are searching for an organized self-starter to be our new Operations Assistant. The Operations Assistant's responsibilities include reporting directly to the Manager and fulfilling the Manager's duties in their absence. You should also be well-versed in internal operations, take minutes at meetings, forward and distribute mail as required, and prepare and file relevant documents.
To be successful as an Operations Assistant, you should possess excellent communication skills and be able to juggle multiple tasks. Top candidates will have high levels of curiosity, and strong organizational, critical thinking, and interpersonal skills.
Operations Assistant Responsibilities
- Acting as second-in-command to Management and taking care of all duties in their absence.
- Assisting the Manager with operational issues.
- Scheduling meetings and team building sessions as required.
- Promptly answering the questions of staff and other stakeholders
- Providing excellent customer service and main=taining relationships with vendors
- Preparing and filing forms and other documents.
- Assisting with recruitment and onboarding processes.
- Promptly answering the questions of staff and other stakeholders
- Taking inventory and ordering office supplies as needed.
- Updating logs and order forms.
- Analyzing all operations and forwarding suggestions for improvement to the Manager.
Operations Assistant Attributes
- Curiosity and strong drive to learn
- Bachelor’s degree or post-graduate degrees in (Business, Management, Engineering, Science, ... etc.)
- Any advanced managerial courses, training or certificates will be highly valued
- Previous experience in a similar role will be evaluated but isn’t necessary to be considered for the position
- Additional courses in Business Writing and Elocution are advantageous
- Excellent written and verbal communication skills.
- Superb organizational skills.
- Outstanding interpersonal skills
- High command of the English language
يفضل أن يكون المتقدم / ة للوظيفة يقطن بأحد الأحياء التالية : جبرة; الصحافة; النزهة ; اللاماب ; الشجرة ; يثرب ; الكلاكلة